Conditions

All you need to know for renting an event space in Union

Meeting rooms and Aula are not rented out for private events such as birthdays or parties. Dining in the room is only allowed through the eatery. Have you bought coffee, etc. in the eatery and brought it up in the room, you are required to provide used service on the desk in the eatery.

If you wish to use Aula or the eatery for an open cultural event, you can apply to do a cultural partnership with us. Read more under the section 'Make events' in the menu.

We rent out our meeting rooms for activities such as: meetings, seminars, conferences, presentations, presentations, lectures, teaching, courses and debates. In addition, Aula is rented out for concerts, theatrical performances and other events. Meeting rooms and Aula are not rented out for closed private parties such as weddings, birthdays, etc. The tenant may not transfer the use of the rented to others. The premises may only be used for an agreed purpose and must not be in conflict with legislation and public regulations. If we identify discrepancies, we reserve the right to cancel ongoing reservations and decline subsequent reservations. Associations whose purpose or behavior is to counter or undermine democracy or fundamental freedoms and human rights cannot rent municipal premises. The municipality supervises and may require from the tenant the information necessary for the exercise of the supervision.

Booking of rooms is done by contacting unionlokaleleje@kk.dk. As a tenant, you are responsible for providing accurate information on the type of event. The time period for renting Aula is divided into time blocks on weekdays 08:00-16:00 and 16:00-23:00. You can use the rented room if the reservation is approved and you have received an order confirmation and the rent of the room is prepaid.

Use of premises is dependant on the payment of the rent 10 days before the meeting, unless otherwise agreed. If you need a room with less than 10 days notice, you must pay online with a credit card. Public institutions that pay via EAN are exempt from this condition.

Change or cancellation of reservations must be done online. Repayment of the rent is only possible if you cancel the booking no later than 10 days before the room is taken into use. Full rent will be charged if the cancellation deadline is exceeded.

Dining in the rented facilities is only allowed in agreement with the eatery Send More Spices. You are not allowed to bring food and drink to Union yourself. Have you bought coffee, etc. in the eatery and brought it up to the room, you are obliged to leave the used service on the desk in the eatery.

Ordering of technical equipment or additional services must be made no later than 10 days prior to the meeting.

Technical assistance:

DKK 1.500 Tables and chairs, set-up and dismantling (only possible Monday - Thursday)
DKK 400 Wireless microphones
DKK 1.200 Technical Assistance for 4 hours - then 300 DKK/hour.

Conference Package:

DKK 3.200 with tables and chairs set-up and dismount, projector and 2 pieces. headsets, up to 2 wireless microphones / 6 desk microphones and technical assistance up to 6 hours.
DKK 2.200 without tables and chairs set-up and take-down, projector and up to 2 wireless microphones / 6 table microphones and technical assistance up to 6 hours.

Tenants must ensure that the room is left tidy with tables and chairs in standard position. At the end of the booking, remember to close the windows so that the alarm is not activated. Failure to do so will result in the user being charged an extra bill. Also, be sure to clean up the room, for the benefit of subsequent users.
The tenant is obliged to abide by the house rules. If the rent is not received in a state as agreed or expected, the tenant must immediately notify us. No changes may be made to the room without consent, including fixed screws, nails and the like in walls and ceilings Smoking is not allowed. The culture house is without any responsibility for odor, noise and light nuisances, originating from other parts of the house.
The tenant / user is liable for any damage to the rented / borrowed or other area of the cultural center caused by unjustifiable behavior. The culture house is not liable if the rooms cannot be made available according to the agreement due to fire, water damage, malfunction in water, heat, electricity and the like. However, the culture house will, as far as possible, try to provide a replacement room in another cultural house. Damages that require immediate repair must immediately be reported to the culture house.

The house has self-service opening hours on weekdays 16:00 to 23:00 and on Saturday, Sunday and public holidays between 8:00 and 23:00. To access the house, use your health card. No code is needed, just use the health card in the scanner at the door.

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Conditions